Over the past four decades, OEC Group has become one of the leaders in international logistics. When you work with us, you’ll connect people and products from one end of the world to the other. We make sure critical products like life-saving medicines, food, clothing, and other goods get shipped to their destinations in the most efficient way possible.

OEC Group finds ways to accentuate your abilities, encourage you to take on new challenges, and soar to new heights. We value candidates who are problem solvers, team players, and lifelong learners. Every employee has the opportunity to grow and be recognized for their hard work, positive attitude, and attention to detail.

Community: We are a family-oriented company, and we value our employees' efforts to help grow and support one another as a unified community.
Teamwork: We work together to support each other's successes, interests and goals by sharing knowledge and resources.
Customer Experience: We focus on helping both our internal and external customers succeed, acting in our customer's best interests while striving to understand their needs and exceed their expectations.
Work Ethic: We hold ourselves accountable in our everyday work, and we strive to do the best we can. Passion is at the heart of OEC.
Innovation: We believe innovation is essential for growth. Continuous improvement will bring OEC and our people to a better future.

Health Benefits: Medical, dental, & vision insurance, telemedicine services, HSA fund, short-term disability
Plan for the Future: 401k match, Life & Accidental Coverage
Rewards: Bi-annual performance-based salary adjustment and/or bonus, promotion opportunities, & increased PTO based off tenure
Work-Life Balance: Hybrid work, paid time off (vacation, personal, floating days, & holidays)
Employee Wellness: EAP program, wellness events (biometric screenings, flu-shots, healthy office snacks)
Friendly Work Culture: Diversity & Inclusion, open floor plan, management open door policy, workplace events (annual holiday party, sporting events, fishing trips, potlucks, team dinners)
Learning Opportunities: New hire paid training, specialized trainers to educate you on the fundamentals of freight forwarding, cross training into other departments
Work Authorization: Visa sponsorship for specific positions and office locations

Bilingual Administrative Assistant

Guadalajara, Jalisco, Mexico

Full Time

Mid Level

The Administrative Assistant operates a multiline telephone system to answer incoming calls and directs callers to appropriate personnel. Assists the Administration department in organizing company events, including the annual holiday party, summer picnic, and various dinners.

About OEC Group:
Established in 1981, OEC Group is one of the leading NVOCC freight forwarding companies. With headquarters located in Taipei, Taiwan, as well as regional headquarters in New York and branches throughout Asia, North America, and Europe; OEC Group enjoys a strong position in a rapidly growing market. OEC Group provides our customers with import and export services, as well as door-to-door services for both international and domestic needs. We remain competitive by offering a wide range of logistics services, including ocean and air freight, rail, trucking, warehousing and distribution, customs brokerage, cargo insurance, and more.

Essential Duties and Responsibilities:

Retrieves messages from the company voicemail and forwards them to the appropriate personnel.
Communicates with office management on any requisitions and/or outstanding projects.
Assists the Administration department in organizing company events, including the annual holiday party, summer picnic, and various dinners.
Notifies employees of upcoming birthdays and assists in arranging monthly birthday celebrations.
Monitors inventory for all office supplies, including kitchenware, and orders supplies as needed.
Maintains overall cleanliness and presentation of the office/kitchen(s) and coordinates with cleaning services as provided by building management.
Coordinates with Human Resources during new hire orientation to provide employees with an ID badge, office pass, and desk name plate.
Receives, sorts, and routes mail, and maintains and routes publications.
Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary, and keeps them updated.
Create delivery labels as required by different departments.
Performs other clerical duties as needed, such as filing, photocopying, and collating.
Access Badge control. Keep an updated file with the current stock and issue badges to employees.
Billing and invoicing.
Quotations for different services.
Administrative support as required.

Perks & Benefits of OEC Group:

Law benefits

After successfully completing a standard 90-day probationary period the employee is provided with the following benefits package. This includes:

Medical Insurance
Vacation days (on 1st anniversary, some days are assigned after probation period)
Personal days (on 1st anniversary, some days are assigned after probation period)
Floating Day.
Performance review and opportunity for salary adjustment.
Annual bonus is determined by overall performance.
Monthly food vouchers
Internal medical assistance
Wellness Program

Work Schedule:
Monday through Friday - 8:30am to 5:30pm

Qualifications:

Proven work experience as a Receptionist, Front Office Representative, or administrative assistant.
Proficiency in Microsoft Office Suite
Hands-on experience with office equipment (e.g. fax machines and printers)
Professional attitude and appearance
Advanced English level
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude
An associate’s degree and 1-3 years of related experience preferred.

OEC Group is an Equal Opportunity Employer.

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Bilingual Administrative Assistant

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