Administrative Assistant / Receptionist (Recepcionista)

Location: Guadalajara, Jalisco, Mexico

Department: Administration

Type: Full Time

Min. Experience: Student (High School)

What we’re looking for…

OEC Group is currently looking for a Receptionist/Administrative Assistant to join our growing Guadalajara office!

The Receptionist/Administrative Assistant is responsible for performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Knowledge of English is a plus but not required.

About OEC Group    

Established in 1981, OEC Group is one of the leading NVOCC freight forwarding companies. With headquarters located in Taipei, Taiwan, as well as regional headquarters in New York and branches throughout Asia, North America, and Europe; OEC Group enjoys a strong position in a rapidly growing market.

Perks & Benefits of OEC Group

After successfully completing and passing a standard 90-day introductory period the employee is provided with the following benefits package. This includes:

After successfully completing a standard 90-day probationary period the employee is provided with the following benefits package. This includes:

Vacation/personal days

Law benefits

Medical Benefits

Company Culture

OEC Group provides a fun, family-oriented work culture. We are a well-established company that is continually growing and looking for strong team players. We often host company outings such as team dinners, holiday parties, company picnics, and team building activities!

About the Position

Duties and responsibilities include the following (other duties may be assigned):

Retrieves messages from the company voicemail and forwards to the appropriate personnel.

Assists the Administration department with organizing company events such as the annual holiday party, summer picnic and various dinners.

Notifies employees of upcoming birthdays and assists in arranging monthly birthday celebrations.

Monitors inventory for all office supplies including kitchenware and orders supplies as needed.

Maintains overall cleanliness and presentation of the office/kitchen(s) and coordinates with cleaning services as provided by building management.

Coordinates with Human Resources during new hire orientation to provide employees with an ID badge, office pass and desk name plate.

Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Monitors visitor access and issues passes when required.

Maintains conference room schedule through Microsoft Outlook by booking appointments for meetings, interviews, trainings, etc.

Receives, sorts, and routes mail, and maintains and routes publications.

Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.

Performs other clerical duties as needed such as filing, photocopying, and collating.

Work Schedule

Guadalajara Office 8:00 am – 5:00 pm CST

Education and/or Experience

High School degree required, no prior experience needed.

Advanced English skills

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Office.

Lo que estamos buscando ...

• ¡El Grupo OEC actualmente está buscando una recepcionista / asistente administrativa para unirse a nuestra creciente oficina en Guadalajara!

• La recepcionista / asistente administrativo es responsable de realizar las funciones administrativas y administrativas de rutina, tales como redactar correspondencia, programar citas, organizar y mantener archivos en papel y electrónicos, o proporcionar información a las personas que llaman.

• El conocimiento del inglés es una ventaja, pero no es obligatorio.

Acerca del Grupo OEC

Establecido en 1981, el Grupo OEC es una de las principales compañías de transporte de carga de NVOCC. Con oficinas centrales ubicadas en Taipei, Taiwán, así como oficinas centrales regionales en Nueva York y sucursales en toda Asia, América del Norte y Europa; El Grupo OEC disfruta de una fuerte posición en un mercado en rápido crecimiento.

Beneficios y ventajas del grupo OEC

Después de completar con éxito y pasar un período introductorio estándar de 90 días, se le proporciona al empleado el siguiente paquete de beneficios. Esto incluye:

Después de completar con éxito un período de prueba estándar de 90 días, el empleado recibe el siguiente paquete de beneficios. Esto incluye:

• Vacaciones / días personales.

• Beneficios de la ley

•Seguro de Gastos Médicos Mayores

Cultura de la empresa

El Grupo OEC ofrece una cultura de trabajo divertida y orientada a la familia. Somos una empresa bien establecida que está en continuo crecimiento y en busca de jugadores de equipo fuertes. ¡A menudo organizamos salidas a empresas, como cenas en equipo, fiestas, días de campo de empresas y actividades de formación de equipos!

Sobre la posición

Los deberes y responsabilidades incluyen lo siguiente (otros deberes pueden ser asignados):

Recupera los mensajes del correo de voz de la empresa y los reenvía al personal apropiado.

• Asiste al departamento de Administración en la organización de eventos de la compañía, como la fiesta anual de vacaciones, el picnic de verano y varias cenas.

• Notifica a los empleados sobre los próximos cumpleaños y ayuda a organizar las celebraciones mensuales de cumpleaños.

• Supervisa el inventario de todos los suministros de oficina, incluidos los utensilios de cocina y los pedidos según sea necesario.

• Mantiene la limpieza y presentación general de la oficina / cocina (s) y coordina con los servicios de limpieza que proporciona la administración del edificio.

• Coordina con Recursos Humanos durante la orientación de nuevos empleados para proporcionar a los empleados una tarjeta de identificación, pase de oficina y placa de identificación del escritorio.

• Da la bienvenida a los visitantes en el sitio, determina la naturaleza del negocio y anuncia a los visitantes al personal apropiado. Supervisa el acceso de los visitantes y emite pases cuando es necesario.

• Mantiene el horario de la sala de conferencias a través de Microsoft Outlook reservando citas para reuniones, entrevistas, capacitaciones, etc.

• Recibe, clasifica y enruta el correo, y mantiene y enruta las publicaciones.

• Crea e imprime hojas de portada de fax, notas, correspondencia, informes y otros documentos cuando sea necesario.

• Realiza otras tareas administrativas, según sea necesario, como archivar, fotocopiar y recopilar.

Horario de trabajo

Oficina de Guadalajara 8:00 am - 5:00 pm CST

Educación y / o Experiencia

-Se requiere un certificado de preparatoria, no se necesita experiencia previa.

-Inglés conversacional avanzado

Habilidades de computación.

Para realizar este trabajo con éxito, una persona debe tener conocimiento de Microsoft Office.


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