Over the past four decades, OEC Group has become one of the leaders in international logistics. When you work with us, you’ll connect people and products from one end of the world to the other. We make sure critical products like life-saving medicines, food, clothing, and other goods get shipped to their destinations in the most efficient way possible.

OEC Group finds ways to accentuate your abilities, encourage you to take on new challenges, and soar to new heights. We value candidates who are problem solvers, team players, and lifelong learners. Every employee has the opportunity to grow and be recognized for their hard work, positive attitude, and attention to detail.

Community: We are a family-oriented company, and we value our employees' efforts to help grow and support one another as a unified community.
Teamwork: We work together to support each other's successes, interests and goals by sharing knowledge and resources.
Customer Experience: We focus on helping both our internal and external customers succeed, acting in our customer's best interests while striving to understand their needs and exceed their expectations.
Work Ethic: We hold ourselves accountable in our everyday work, and we strive to do the best we can. Passion is at the heart of OEC.
Innovation: We believe innovation is essential for growth. Continuous improvement will bring OEC and our people to a better future.

Health Benefits: Medical, dental, & vision insurance, telemedicine services, HSA fund, short-term disability
Plan for the Future: 401k match, Life & Accidental Coverage
Rewards: Bi-annual performance-based salary adjustment and/or bonus, promotion opportunities, & increased PTO based off tenure
Work-Life Balance: Hybrid work, paid time off (vacation, personal, floating days, & holidays)
Employee Wellness: EAP program, wellness events (biometric screenings, flu-shots, healthy office snacks)
Friendly Work Culture: Diversity & Inclusion, open floor plan, management open door policy, workplace events (annual holiday party, sporting events, fishing trips, potlucks, team dinners)
Learning Opportunities: New hire paid training, specialized trainers to educate you on the fundamentals of freight forwarding, cross training into other departments
Work Authorization: Visa sponsorship for specific positions and office locations

Executive Assistant

Queens, NY

Full Time

Administration

Mid Level

OEC Group offers a competitive salary, a full benefits package, opportunities for professional growth and so much more!

What we’re looking for…

5-10 years of personal assistant/executive assistant experience is required.
Strong organization, attention to detail, prioritization and multi-tasking skills are a must.
Fluence in Mandarin is a plus.

About the Position

Manages calendar of the Executive team and independently schedules appointments daily.
Arranges travel accommodations for the President and Executive team by coordinating with airlines, hotels and/or travel agents.
Organizes programs, events, or conferences by arranging the facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.
Coordinates with Administration team to plan company events such as the Annual Holiday Party, company picnic and executive meetings.
Manages and coordinates with family staff, vendors, and contractors for day-to-day items and various projects at multiple properties.
Assists in performing miscellaneous tasks such as managing household inventory and vehicles, running errands, repairing household items, etc.
Acts as a spokesperson for the President on all matters, sometimes making administrative decisions and taking action in the President's absence.
Maintains a high level or confidentiality and trust.

Work Schedule

New York Office 9:00 am – 6:00 pm EST

<10% of travel required, may be responsible for visiting event venues, etc.

Qualifications

Bachelor's degree
5-10 years of experience as an Executive Secretary, personal assistant, or equivalent.

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Office.

Salary

$80,000 - $85,000 annually based on education and experience level.

Perks & Benefits of OEC Group

After successfully completing and passing a standard 90-day introductory period the employee is provided with the following benefits package. This includes:

Full Health Insurance Coverage (Medical Vision and Dental)
Life and Accidental Insurance Coverage
Vacation/ Personal/ Floating Days
401K Retirement Plan with up to 3% company match

About OEC Group

Established in 1981, OEC Group is one of the leading NVOCC freight forwarding companies. We provide our customers with import and export services, as well as, door-to-door services for both international and domestic needs. We remain competitive by offering a wide range of logistics services, including: ocean and air freight, rail, trucking, warehousing and distribution, customs brokerage, cargo insurance and more.

Company Culture

OEC Group provides a fun, family-oriented work culture. We are a well-established company that is continually growing and looking for strong team players. We often host company outings such as team dinners, holiday parties, company picnics, and team building activities!

OEC Group is an Equal Opportunity Employer.

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Executive Assistant

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